Passport applications

Good to know:  Every day around 9 a.m., as a result of cancellations, some passport appointments are put back online to be rebooked. This currently represent more than ten appointments per day, available in the following weeks.

If you book a new appointment, don't forget to cancel any existing appointment that you no longer need so that it can be booked by someone else.

New identity document & EU Settlement Scheme

If you have a status under the EU Settlement Scheme, you can add your new passport on your UKVI account. You must always have a valid identity document linked to your account.

In order to do so, you will need the number of the identity document you used to make your application, so keep it handy!

When you are registered with a Belgian embassy abroad, it is always possible to renew your passport in a Belgian commune (For example: the commune where you were born, the last commune in which you were registered or that of your parents). To do this, please contact the relevant municipal administration to make an appointment with them.

What do I need to do to renew my passport at the Embassy?

1. You must be registered with this Embassy.

2. Book an appointment online. Please book 1 appointment slot per person applying for a passport. This applies to minors (under 18) as well. All info filled out in the appointment application needs to concern the person for whom the passport will be made.

3. Complete the application form in Dutch (PDF, 133.6 KB) or in French (PDF, 149.49 KB).

4. When you come for your appointment to the Embassy, you will need to bring with you: the completed application form and your old passport (+ special delivery envelope – if you wish to receive your passport by post). There is no need to bring passport photos with you. Minors (under 18) have to be accompanied by a parent or legal guardian (bring proof of legal guardianship in that case).

5. Cost: £75 for a passport for an adult, £35 for a passport for a minor. Payment at time of appointment and by card only.

6. Children under the age of 6: You send us the application form either in Dutch (PDF, 129.65 KB) or in French (PDF, 151.72 KB). (signed by at least one of the parents), two passport photos, a special delivery envelope, and a proof of payment (bank statement or proof from your bank) of  £35 made to the account number here below with communication “PPT, NAME, first name, DOB DDMMYY”

“Initial first name, NAME”

Example : J. SMITH

Embassy of Belgium
BNP Paribas
Account No: 10794033
Sort Code: 406384

Attention: please make a separate payment for each request, indicating the name of the person concerned. We will not accept group payment for different members of the family or different services. 

7. Should you have any further questions, please see our Frequently Asked Questions below.

Information on the GDPR

 Privacy statement. Processing of personal data in the context of a passport application (PDF, 214.06 KB)

A. Passport application

1. My passport is no longer valid or will expire soon. How can I renew my passport ?

• You will need to be registered with this Embassy no later than the day preceding your appointment.
• Passport applications are strictly by appointment only. Appointments can only be made by clicking here.

2. My child is under 6 years old and his passport is no longer valid or will expire soon. How can I renew it ?

• The child must be registered with this Embassy (along with his parents).
• You send (or you can come to the Embassy with it) us the duly completed and signed application form either in Dutch (PDF, 129.65 KB) or in French (PDF, 151.72 KB). At least one of the parents needs to sign the form.
• Please include two recent photographs which comply with ICAO standards (see document in Dutch (PDF, 2.23 MB) or in French (PDF, 2.56 MB)).
• Payment: see What is the price of a passport? and How can I pay?
• A prepaid Special Delivery Envelope addressed to yourself.

B. Passport appointment

3. What should I have with me when I come to my appointment ?

• The email confirming your appointment
• Your old passport (or temporary passport) should this not have been reported lost or stolen.
• A duly completed, dated and signed application form either in Dutch (PDF, 133.6 KB) or in French (PDF, 149.49 KB).
• Payment: see What is the price of a passport? and How can I pay?
• A prepaid Special Delivery Envelope addressed to yourself.

4. Can I book an appointment by phone?

NO, this can only be done online.

5. Can I keep my old passport ?

YES, you can keep your old passport while it is still valid. You will have to return the old passport to us before we can issue you with the new passport. If requested, the old passport can be cancelled and returned to you. 

6. The appointment I booked is no longer suitable. What do I do?

Go to the online appointment booking site and select the option « cancel appointment » to cancel your appointment or « reschedule appointment » to rebook for another date/time. The system will propose the earliest available appointment. It is possible that this date is sooner than your original appointment. This is due to appointments that have been cancelled by others.

C. Payment

7. What is the price of a passport ?

• £75 for a  32-page passport for adults.
• £240 for a 64-page passport for adults.
• £35 for a 32-page passport for children.
• £210 for a 64-page passport for children.

8. How can I pay ?

• On site at the Embassy : only by card (debit or credit card, no American Express)
• Postal applications for children under the age of 6: Only by bank transfer. Please provide a proof of payment (bank statement or proof from your bank) of £35 made to the account number here below with communication “PPT, NAME, first name, DOB DDMMYY”

Example : PPT SMITH John 261021

Embassy of Belgium
BNP Paribas
Account No: 10794033
Sort Code: 406384

Attention: please make a separate payment for each request, indicating the name of the person concerned (your children). We will not accept group payment for different members of the family or different services.  

D. Passport collection

9. How long does it take for my passport to be ready?

Your passport will be ready for collection between 10 and 15 working days following the appointment. You will receive an email when it is ready for collection.

10. Can I receive my new passport by post?

YES – please provide us with a prepaid self-addressed Special Delivery Envelope  at the time of the appointment

11. Can I purchase a Special Delivery Envelope at the Embassy or pay an additional fee to have the passport sent by post?

NO – you must bring along a special delivery envelope (prepaid and self-adressed) at the time of the appointment.

12. Royal Mail has lost my passport. What should I do?

Passports sent by post are sent entirely at your own risk. See also this link.

E. Apply for a passport elsewhere

13. Can I apply for a passport in Belgium?

It is possible to obtain a passport via the town hall of your last place of residence in Belgium.
Please contact the town hall directly to arrange practical details. 

14. Can I request a passport with another Belgian Embassy or Consulate (in another country than the UK)?

It is possible to request a passport in another Belgian Embassy or Consulate.
You can contact the Embassy/ Consulate directly to arrange practical details.

The Embassy of Belgium in London, as the place where you are registered, will be asked for approval by the town hall or Consulate/ Embassy where you are applying for a new passport.

F. Lost or stolen passport

15. My valid passport has been lost/stolen. I requested that my biometric information be kept. What do I have to do now?

• Please alert DocStop to have your passport blocked.
• Please send us (or bring along) the completed, dated and signed application form either in Dutch (PDF, 133.6 KB) or in French (PDF, 149.49 KB)
• Payment: see What is the price of a passport? and How can I pay?
• A prepaid and self-addressed Special Delivery Envelope if you wish to receive the passport by post. No envelope is needed if you come to collect your passport at the Embassy.

16. My valid passport has been lost/stolen. I did not request for my biometric information to be kept. What do I do now?

Please alert DocStop to have your passport blocked. You will need to apply for a new passport or a new passport for children under 6 years.

G. Other

17. How long will the passport be valid for?

• At present, passports for adults are valid for 7 years.
• Passports for children are valid for 5 years.

18.  Can the validity of my passport be extended ?

NO – if a passport is no longer valid or will soon expire, you will have to apply for a new passport.

19.  Does my passport need to be valid for 6 months in order to travel ?

In general, you can travel with your passport up until the last day of its validity (within Europe this is the case). We recommend that you verify here or directly with the Embassy of the country of destination whether there are specific conditions that need to be met.

20.  In very urgent cases.

In exceptional circumstances and insofar as the urgency has been sufficiently demonstrated, a temporary passport can be issued.

21.  I regularly need to apply for visa which requires me to leave my passport with another Embassy. What can I do in order to continue to travel?

You can request a second passport if you have a letter of motivation/support from yourself as well as from your employer.

22. Can I claim compensation if my passport shows a production defect or if, due to defective equipment, it has been impossible to have my application processed?

Click here for information.