Legalisation of documents

A document that is official and legal in one country is not necessarily official and legal in another.

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Since April 3rd, 2024, any citizen with an electronic identity card (eID) can access the public eLegalization site in order to make requests for apostille and legalisation of various documents.

Which documents can be requested and submitted for legalisation/apostille?

  • Electronic documents/certificates from the population register present on My FILE
  • Civil status documents drawn up from March 31st, 2019 and those already migrated to the Civil Status Documents Database (BAEC)

The documents are available in different formats (copy, extract, multilingual Vienna Convention extract)

Please note: if a document has not yet been migrated to the BAEC, you will first have to request the migration of the document either from your municipality or your career consulate for registration in the population register, or from the municipality or the career consulate which drew up the original paper document.

It is the municipality or the career consular post which has drawn up the original act which will carry our the migration into the BAEC.

Processing the request

The submitted request is processed within 24 hours (during working days).
Once the file has been processed, you will receive an electronic payment request by email.
Your legalised/apostilled document will be available directly on 
LegalWeb once payment has been made.

A document that is official and legal in one country is not necessarily official and legal in another. Many documents must therefore be legalised if you wish to use them abroad.

The legalisation process involves checking the origin of the relevant document. Legalisation is official confirmation that the signature of the civil servant that has signed a document, or the seal or stamp on the document, is legitimate.

It is not only the signature of the person that has issued the document that is legalised, the process can also legalise the signature of the legalising registrar. Every signature, every seal and every stamp will be legalised by the person authorised to do so and who is familiar with each signature, seal or stamp. This explains why various legalisations are sometimes required, in a specific order.

A country may have signed up to a legalisation treaty that encompasses agreements about how countries accept one another's official documents. Many countries have signed up to the "Apostille Convention" of The Hague of 5 October 1961. With this, just 1 legalisation is required via an apostille stamp.

Questions and answers about the legalisation of documents


See the general website of Foreign Affairs

For legalisation for a third-country document, you can also consult the website of our representative at the location concerned, i.e. Belgian embassies and consulates

In order to further refine your question, you can also use the Search criteria

Legalisation of a British Document

Some British documents need to be apostilled in order to have effect in Belgian law. You’ll find the procedure here: Get your document legalised: Overview - GOV.UK (www.gov.uk)
 

Legalisation of your signature on a document intended for Belgium


If you would like us to legalise your signature on a document that is intended for Belgium, contact londonpassports@diplobel.fed.be. We ask you to specify the nature of the document in question. We’ll review your request and give you an appointment if needed.

If you get an appointment, you will need to bring along : the relevant document, a proof of identity and your bank card. The person who signed the document will have to come to the Embassy personally. Price: £18. It will be done while you wait.
 

Legalisation of your signature on a parental letter of consent to travel abroad


If you would like us to legalise your signature on a parental letter of consent to travel abroad, you can contact londonpassports@diplobel.fed.be . We’ll review your request and give you an appointment if needed.

 

For your appointment, you will need to bring along: a proof of identity, the birth certificate of the child if not known at the Embassy (not registered in our Consular Population Register) and your bank card. Our Consulate can provide you with a form of consent to travel abroad. Price: £18. It will be done while you wait.
 

Certified copy of your passport


If you would like us to certify a copy of your passport, you can contact londonpassports@diplobel.fed.be . We’ll review your request and give you an appointment if needed.

 

You will need to bring along: your valid passport and a bank card. Price: £18. It will be done while you wait.

Legalisation of a student sponsorship letter (annexe 32)


This can ONLY be done by lodging an application file by post. For more information, CLICK HERE.