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Transcribing foreign civil status certificates or decrees in Belgium

Foreign civil status certificates (birth certificates, marriage certificates, death certificates, decree absolute...) relating to Belgians can be transcribed in Belgium. Indeed, we strongly advise such transcription because once the certificate has been transcribed, you can easily obtain copies or extracts of the certificate from the relevant Belgian authority.

In certain countries, obtaining a copy or an extract of the document can prove very difficult or in some cases even impossible (e.g. due to destruction of the civil status registers in wartime or in natural disasters). In Belgium, such certificates can be transcribed in the civil status registers of the municipality of your domicile, or of your first abode after your return to Belgium. If you are neither domiciled nor resident in Belgium, you can have the certificate transcribed in the civil status registers of the municipality of your most recent domicile in Belgium or of the municipality where your ascendants were domiciled or of the municipality of your birthplace in Belgium or, in the absence thereof, in the City of Brussels.

If you are resident abroad, civil status certificates from the Democratic Republic of Congo, Rwanda or Burundi that relate to Belgians can also be filed with the FPS Foreign Affairs, Service Dépôt-Actes (Certificate Filing Service), Rue des Petits Carmes 15, B-1000 Brussels (tel. +32 (0)2 501 81 11).

Further information on how to obtain Belgian or foreign civil status certificates/decrees can be found on the website of the Federal Public Service for Foreign Affairs